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Order, Release, Reconciliation

Koncili's core operating process is built on three main elements:

  • Order
  • Release
  • Reconciliation

Order​

Represents the original transaction carried out in a marketplace. It is the base unit of the entire reconciliation process.

Main characteristics:

  • Data details: It includes information such as Order ID, date, total amount, and customer details.
  • Source of truth: It is the origin of all subsequent financial events.
  • Core reference: It can be used for grouping all related financial releases.

Release​

These are the financial records associated with an order. They represent each individual financial movement linked to the order.

These entries can represent credits(inflows) or ** debits(outflows)** for the seller.

Common Releases Types:

  • Sale: The gross sales amount transferred to the seller. It represents the seller’s primary revenue/
  • Commission: The fee charged by the marketplace for the transaction's mediation. It is always a debit (charge) for the seller.
  • Shipping : The shipping cost associated with the order. It can be a credit (when the marketplace pays the seller for shipping) or a debit (when the seller covers the cost).

In Koncili, entries are categorized into different types (SALE, SHIP, RETURN_SALE, etc.), which can be consulted via API: Complete list of release types

🔎 Important notes

  • Multiple entries per order: A single order can generate multiple entries (e.g., SALE + COMMISSION + SHIP).
  • Net balance: The order’s net balance is calculated by summing all associated entries.
  • Marketplace-specific types: Each marketplace may include additional entries (e.g., cashback, shipping subsidies, or promotions).

Reconciliation​

This is Koncili’s core process: matching orders with the entries reported by the marketplace to ensure that expected and transferred amounts are consistent.

Key Features:​

  • Comparison: Compares expected values vs. actual amounts transferred (payouts).
  • Discrepancy Identification: Identifies discrepancies and variances in the data.
  • Reporting: Generates settlement files for validation and auditing.

👉 Reconciliation is the heart of the financial auditing process within Koncili.